Whether it's a client contract, a new-hire offer, or a waiver, getting a document signed shouldn't involve a printer. Here's how to send a document for signature and get a legally binding, sealed PDF back, usually in under five minutes.

Step 1: Upload your document

Start with the file you need signed: a PDF works best. Upload it to your e-signature tool. With ToroDocs you can start free with no credit card.

Step 2: Place the fields

Drag the fields each signer needs onto the document: a signature box, initials, a date, and any text fields (name, title, address). Put them exactly where they belong on the page. If you send this document often, save it as a template so you never have to place fields again.

Step 3: Add your recipients

Enter each signer's name and email. If signers must go in order (say, employee first, then manager) enable sequential routing so each person is invited only after the previous one finishes. Signers don't need an account; they'll get a secure link to their own signing session.

Step 4: Send (and let reminders do the chasing)

Hit send. Each recipient gets an email with a link, reviews the document, consents to sign electronically, and completes their fields. Turn on automatic reminders so you're not the one following up.

Step 5: Get the sealed, completed PDF

When everyone has signed, the document is finalized automatically. ToroDocs seals the PDF: flattening it, applying a digital signature, computing a SHA-256 hash, and appending a Certificate of Completion with the full audit trail. Every party receives the completed file, and anyone can confirm its authenticity at /verify.

A few tips for faster turnarounds

  • Use templates for anything you send more than once.
  • Keep fields obvious: signers move faster when it's clear what to do.
  • Send bulk when the same document goes to many people (e.g., seasonal contracts or waivers).
  • Track status from your dashboard so you always know who still needs to sign.

That's the whole workflow. No printer, no scanner, no wondering whether it'll hold up: just a clean, sealed, legally binding record.

Send your first document free with ToroDocs, or see the full feature set.