Whether it's a client contract, a new-hire offer, or a waiver, getting a document signed shouldn't involve a printer. Here's how to send a document for signature and get a legally binding, sealed PDF back — usually in under five minutes.

Step 1: Upload your document

Start with the file you need signed — a PDF works best. Upload it to your e-signature tool. With ToroDocs you can start free with no credit card.

Step 2: Place the fields

Drag the fields each signer needs onto the document: a signature box, initials, a date, and any text fields (name, title, address). Put them exactly where they belong on the page. If you send this document often, save it as a template so you never have to place fields again.

Step 3: Add your recipients

Enter each signer's name and email. If signers must go in order — say, employee first, then manager — enable sequential routing so each person is invited only after the previous one finishes. Signers don't need an account; they'll get a secure link to their own signing session.

Step 4: Send (and let reminders do the chasing)

Hit send. Each recipient gets an email with a link, reviews the document, consents to sign electronically, and completes their fields. Turn on automatic reminders so you're not the one following up.

Step 5: Get the sealed, completed PDF

When everyone has signed, the document is finalized automatically. ToroDocs seals the PDF — flattening it, applying a digital signature, computing a SHA-256 hash, and appending a Certificate of Completion with the full audit trail. Every party receives the completed file, and anyone can confirm its authenticity at /verify.

A few tips for faster turnarounds

  • Use templates for anything you send more than once.
  • Keep fields obvious — signers move faster when it's clear what to do.
  • Send bulk when the same document goes to many people (e.g., seasonal contracts or waivers).
  • Track status from your dashboard so you always know who still needs to sign.

That's the whole workflow. No printer, no scanner, no wondering whether it'll hold up — just a clean, sealed, legally binding record.

Send your first document free with ToroDocs, or see the full feature set.